How to record the closing and unadjusted entries:

Firstly we have to go to task bar and click on the general journal entries:

Then the following window will appear:

Then click on the GL account then enter the closing accounts and adjusted accounts.

Give the amount of debit and credit and save it.

HOW TO BUILD AND UNBUILD ASSEMBLIES

Firstly go to the task bar and and select the assemblies as:

When we click on the assemblies the following window will appear:

NOW WE HAVE A NEW WINDOW ‘’BUILD/

UNBUILD ASSEMBLIES’’

·        ITEM ID

·        NAME

·        QUANTITY ON HAND

·        QUANTITY TO BUILD

·        NEW QUANTITY

·        REASON TO BUILD

When we click on the item id we just see those who are manufacturer.

In name we give the name of the manufacturer and in quantity we have exist quantity if there is no quantity then it may be blicked. After that

 WE CAN CHEACK THE STOCK AVAILABLE .

Quotes and sales orders:

Firstly you have t select the quotes and sales orders from task bar as:

Then select the quotes following widow will appear:

Then give the requirements such as customer id , customer PO, quotes no. sales rep quantity ,item, description unit price ,amount then following widow will appear:

Then save it

After that select the sales order then following widow will appear as:

Then the requirements quantity that is sale , description , item, units etc.

Then save it.

vendor credit menos

Vendor Credit memo:

  Firstly we have to select the cedit meno from taskbar and select the vendor credit memos.

                                                 

When we click on vendor credit menos the following widow will appear:

Then fill the given requirement such as vendor id, credit no, date then we will enter the quantity ,item description,Gl account ,unit price but make sure that you must have vendor available. After  fill the requirements the following widow:

Then save it.

How to maintain the payment.

Firstly go to the tasks bar and select the payment as:

If vendor account is made the select the vendor id to make the payment. But make sure that purchase order and purchase receive order is save. Then select the vendor id and give the check no. The following widow will appear as:

Give the quantity and item by searching and give description name and gl a/c by the name given in the chart of account and then give units. Then following widow will appear as:

then save it.

If vendor account is not save the payment will give in the apply to the expenses and then give the description and further information.

purchase order

How to save Purchase order

Firstly go to the task bar then select the purchase order as:

Then the following window will appear as:

Give the vendor id which we can make if vendor id is not present. When we click on the vendor id the information of the vendor will appear then give the po no. Then give the quantity which is required and then select the item from the magnifier if item is not given then go to inventory and give the item id and description then save it but now when we fill the requirements the following widow will appear as.

And then save it.

inventory item

How to maintain inventory item

Firstly we have to go to the maintain menu and click on the inventory item as:

After click on the inventory item the following window will appear:

Then in the we have item id, description item class is given which we have to fill it as in the item id you have to give the name and code of the item you select. Then in description you have to give item look up list. In the item class select the type of the item.

General:

Price level is given in which you have to give the price of the item.

Last unit cost in which you have to give price in which you sale the last item.

Cost method in which you have to give the method from which you used as FIFO, LIFO,average method.

Item type in which you give the type of item.

Location in which give the place that from where the item is placed.

Units in which how many units you have.

Preferred vendor id in which you have give the vendor that u hire for the sale.

When we fill the requirements the following widow will look like as:

Customer field:

In this alternative vendor, substitution  special notes. Are given you have o fill the additional information then the following widow appear:

History:

In this if any history is given the we use it when we click on the history the following window will appear:

Then save it.

how to maintain the customer/prospects

How to maintain the customer/prospects

When we click on the maintain menu you have to click on the customer/prospect. The following window will appear:

Header field and tab:

In the it contain the

·       Customer id

·       Name

·       Prospect

·       Inactive

Customer id:

                       In this you have to enter the customer id in alphanumeric.for existing customer you have to select the look up customer you want.

Name:

           In this enter the name of the customer>

Prospects:

                    If you want to add the invoice for the prospects ,the prospects becomes the regular customer and add in the customer report.

Inactive:

               You can easily update the customer address and information.

General tab:

In the general tab you can enter the customer type, telephone no,fax  no, sales tax no etc

Sales default

Sales rep:

In this, you enter the sales representative that has contact with customer.

Gl sales acct:

                        In genral ledger you can enter the sales account in this tab

Open p.o#:

                   In this you have to enter the purchase order number>

Resale#:

              If you did any resale then you can enter the resale number in this tab.

Price level:

      In this you can maintain the price level .

Terms:

          If any term is exists then you havw to click on it.

Payment Default tab:

 

Cardholder name:

                 In the you can enter the credit card  holder of the customer

Address:

In this you can give the  billing address of the customer

City country credit card number is enter in this tab

Customer fields:

 

In this you can enter the second contact,reference mailing list and multiple sites of the customer can enter

History:

                   

You can see the history by click on the history.

Default information

Firstly you have to open the default information form maintain menu and go to the customer option as

The folloing window will open:

Payment terms:

In this the following things will appear

·       C.o.d

·       Prepaid

·       Due in number of days

·       Due on day of next month

·       Due at the end of month

Then adjust the requirements as we discount in 30 days

The discount percentage is 2 and credit limit is 2500

Then we can look to the gl sales account the window will appear as

Account aging:

In this we have due date and we select it the following information is also given in it.

Customer fields:

In this field label and final head is included

In the field label mailing list, second contact, references , multiple sites are included and you have to enabled this by tick marks as

Financial charges:

 

The above window contains day overdue.upto,annual interest rate,on balance above that,mimimum finance charges etc.in this tou charge the finanacail charges.

Pay method:

Then select the deposit.

How to maintain vendors account

Firstly click on the maintain menu then the drop cap will appear as:

When we click on it the following window will appear:

General tab:

Fill the given requirnments which is vendor id,name,contact,account no,address telephone no,email etc then the following window will appear.

Purchase default :

There are following thing  which is given below as

Purchase representative:in this you can give the customer

Purchase account,tax no of the vendor.

Customer field:

In the customer field the fill requirements which is office manager,account rep,special note.the folloeing window will appear.

 

History :

In the history you can easily determine the history of the purchases.

Then save this account.

Default information.

Firstly we click on the maintain menu then click on the default information and click on the vendors as:

And then the following window will appear:

Payment terms:

In this the following things will appear

c.o.d

Prepaid

Due in number of days

Due on day of next month

Due at the end of the month

Then fill the requirements that net due in 30 days, discount in 10 ,percentage discount 2 and credit limit. Then we look in the purchase account as:

Account aging:

                      In account aging, it gives the 2 head one is that age invoice by and second is aging categories .in the aging invoice by it contain

Invoice date

Due date

If your purchase is on the base of invoice then you have to select it otherwise you have to select due date.

then in aging categories give the column then fill the requirement.

Then the following window will appear:

Customer fields:

                         In this label fields and enabled are included then

In the label field

Account manager

Account rep

Special note are enabled

Then the following window will appear:

1099 setting :

If you want to change or reset any default you can change it by this. and then save it.